National Staff Organization

United to Lead, to Promote, to Secure, and to Defend

United to Lead, to Promote, to Secure, and to Defend


Reimbursement of Hotel Expenses for Affiliates

Reimbursement for CBC Meetings #

Each affiliate attending CBC meetings will be entitled to reimbursement of hotel room costs, including taxes, for one room based upon double occupancy for attendance at CBC meetings. Wall to wall affiliates will be entitled to a second room in order to ensure representation for both professional and associate staff. Affiliates who send representatives who cannot room together due to gender differences will be eligible for reimbursement for an additional room. If representatives choose to have separate rooms for other reasons, they will be reimbursed for ½ of the hotel room costs, including taxes. In no event will affiliates receive reimbursement for more than their allotted representatives. Each CBC is allotted no more than two nights of room reimbursement for CBC meetings during a fiscal year. Room reimbursement for travel to and from CBC meetings will not be allowed and are the responsibility of the affiliate. Affiliates must submit vouchers for reimbursement within 30 days per NSO policy. CBC co-chairs will provide the NSO Treasurer and the NSO Comptroller with a list of all individuals and affiliates attending CBC meetings eligible for reimbursement. Additional costs of hotel incidentals will not be reimbursed.

Reimbursement for National Meetings and Trainings #

Each affiliate may be reimbursed for an additional night of hotel costs for a National CBC meeting set by NSO in accordance with the guidelines above.

Pursuant to NSO Executive Committee action, other training and events set by NSO (Leadership Academy, Pension Benefits Conference, etc.) may be reimbursed one night of hotel costs at ½ the room rate, including taxes, for representatives attending such events. Reimbursement will be limited to the number of individuals from each affiliate set by the NSO Executive Committee. Reimbursement for affiliates sending representatives to the NSO Treasurer’s Workshop/Training at the NSO Winter Advocacy Retreat will be limited to one individual from each affiliate. Reimbursement will be made upon the proper submission of an NSO voucher as above. All such requests for reimbursement must be submitted on NSO vouchers within 30 days of the event/training per NSO policy. Additional costs of hotel incidentals will not be reimbursed.

The NSO Executive Committee may approve changes to these policies and procedures.

Current Expense Voucher #

No documents found.

Adopted June 2009

Updated on February 17, 2024